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When you, you are doing a task that is frequent and commonplace -- and to you, this may look like an activity that's simple. But behind this simple task, there are options you may not be aware of. You know that a picture located in any of your folders can be inserted on a slide. But, have you wondered about the relation a picture on the slide has with the original picture located in your folder? By default, PowerPoint retains no relation -- even if you delete or move the original picture file you inserted, the copy on your slide will still be retained since PowerPoint saves the picture as a part of the file it creates.

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However, there are options in PowerPoint that let you maintain the relation between the original picture and the inserted picture -- for example, if you make changes to your original picture, PowerPoint will update its copy on the slide! The advantage of this approach is that you can change pictures in your folder that have the same file names, and your slides get automatically updated with newer pictures. This approach also has a disadvantage: if you rename, delete, or move the picture file you linked from, then the picture on your slide won't be there! Now that we have made you aware of the pros and cons, let us explore these options. Whenever you bring up the Choose a Picture dialog box (see our tutorial), either by selecting the Home tab Picture Picture from File option -- or by clicking the Insert Picture from File button in a Content placeholder, you may typically just click the Insert button (highlighted in red in Figure 1) after selecting the picture to be inserted.

But look closer -- you will find two check-boxes -- Link to File and Save with Document towards the bottom left corner of the Choose a Picture dialog box (highlighted in blue in Figure 1). Figure 1: Choose a Picture dialog box Let us learn how to make use of the Insert button, Link to File check-box, and Save with Document check-box to achieve the three different ways of inserting a picture on a slide in PowerPoint 2011: • Insert: When you just click the Insert button without selecting any of the Link to File, or Save with Document check-boxes, the picture is embedded within the presentation. This is the default option, and will save the inserted picture as a part of the presentation file.