To select a column, move the mouse over the column until you see a black down arrow and then click to select that column. To select multiple columns, hold the mouse down when you click in the first column to be selected using the black arrow cursor and drag over the other columns to select them. Aug 4, 2011 - In Word or TextEdit, Shift-click afterwards and the new selection. In Word, when you press Tab to move to a cell, all the cell's text is automatically selected. The paste procedure cleverly inserts the whole column properly when you click before or after a word in the first row. Microsoft Word for Mac 2011.

Optional: You can download this for extra practice. To add columns to a document: • Select the text you want to format. • Click the Page Layout tab.

• Click the Columns command. A drop-down menu will appear. Adding columns • Select the number of columns you want to insert. The text will then format into columns. If you want to remove the columns, click the Columns command and select One for the number of columns. Adding column breaks Once you've created columns, the text will automatically flow from one column to the next. Sometimes, though, you might want to control exactly where each column begins.

You can do this by creating column breaks. To add column breaks: • Place the insertion point where you want to add the break.

• Click the Page Layout tab. • Click the Breaks command in the Page Setup group. A drop-down menu will appear. • Select Column from the list of break types.

Tips: • If Merge & Center is disabled, ensure that you’re not editing a cell—and the cells you want to merge aren’t formatted as an Excel table. Cells formatted as a table typically display alternating shaded rows, and perhaps filter arrows on the column headings. • To merge cells without centering, click the arrow next to Merge and Center, and then click Merge Across or Merge Cells. Unmerge cells If you need to reverse a cell merge, click onto the merged cell and then choose Unmerge Cells item in the Merge & Center menu (see the figure above). Split text from one cell into multiple cells You can take the text in one or more cells, and distribute it to multiple cells. This is the opposite of concatenation, in which you.

For example, you can split a column containing full names into separate First Name and Last Name columns: Follow the steps below to split text into multiple columns: • Select the cell or column that contains the text you want to split. Note: Select as many rows as you want, but no more than one column. Also, ensure that are sufficient empty columns to the right—so that none of your data is deleted. Simply add empty columns, if necessary. • Click Data > Text to Columns, which displays the Convert Text to Columns Wizard. • Click Delimited > Next. • Check the Space box, and clear the rest of the boxes.

Or, check both the Comma and Space boxes if that is how your text is split (such as 'Reyes, Javiers', with a comma and space between the names). A preview of the data appears in the panel at the bottom of the popup window.

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• Click Next and then choose the format for your new columns. If you don't want the default format, choose a format such as Text, then click the second column of data in the Data preview window, and click the same format again. Repeat this for all of the columns in the preview window. • Click the button to the right of the Destination box to collapse the popup window.